Page History

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• License: Content Age data collection will only be performed if a valid license is found that includes the Content Age module.
  
  
• Initial Collection: After the new license is applied, the initial content age collection will occur. We recommend restarting iDNA immediately after the license upload using the command "ifa restart" via Putty.
  Note: databases that are in FAILED/CRASHED state due to previous collection errors will not be re-scanned at this time. A scan for those DBs has to be performed manually (see bullet point "(Re-)Collection" later on)
  
  
• Default Schedule: The collection is linked to the design analysis process. As such, normal scanning will adhere to its defined schedule as well. The default and recommended setting for design updates is "Weekly, on Saturday", but may be different in your installation. Please check the menu item [Settings] → [Database design re-scan options] for details. No automatic collection will happen before the scheduled time.
  
  
• Schedule Customization: iDNA avoids accessing individual non-system DBs on a regular basis. That is why DB design is - per default - only re-scanned on weekends and then only changed since last scan. Since this Content Age collection would connect to each Focus DB every week, we added a config parameter that allows specifying an interval in weeks that should pass between scans. Example: setting the ETL parameter "ia_profile_rescan_interval_weeks" to "2" will basically mean "Only scan every second week on Saturday". ETL parameters can be configured in the admin interface ([Settings] → [System configuration...]) in the menu item [Advanced Settings] → [ETL] → [ETL Properties].
  
  
• (Re-)Collection can be triggered manually for one or more databases via the menu item [Settings] → [Design analysis status]. Note: if code analysis is licensed, using this option this will also trigger a re-collection and re-processing of design data. This may take several days, depending on the amount of databases to process. The regular scheduled scan on Saturday will only re-collect design data if changes in DB design occurred.
  
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• DB Scope: Content Age information will be collected from all Focus DBs (database categories "Application" and "Mail-in DB"), excluding files with the NTF extension.
  
  
• Processing: Before collected data is visible in iDNA's user interface it needs to be processed by the nightly data warehouse update.

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• Database Catalog: multiple databases can be selected to configure settings
  
  

• Application  Application Details → Custom DB Instance properties: open a single database via the Database Catalog
  
  

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• A new Content Age analysis license is applied on Wednesday and iDNA is restarted afterwards
  
  
• Initial scan starts few minutes (up to an hour) after the license uploaded
  
  
• Nightly processing from Wednesday to Thursday produces first data for content age analysis (visible in the UI on Thursday)
  
  
• Retention config for the first half of databases is configured on Thursday
  
  
• Nightly processing from Thursday to Friday combines the two sets of data
  
  
• Retention analysis for configured DBs is visible in the UI for the first time on Friday
  
  
• Scheduled Content Age collection is automatically triggered on the following Saturday 
  
  
• Nightly processing on the weekend combines the two sets of data again
  
  
• Retention config is added for another batch of DBs on Monday
  
  
• Nightly processing from Monday to Tuesday combines the two sets of data again
  
  
• On Tuesday morning, the UI displays updated information based on most recent Retention Config changes

Evaluating Results

Overview Dashboards

Several dashboards regarding Content Age and Retention Analysis are available in the left navigation bar below the category "Content":

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• The "Retention Catalog" is a somewhat simplified version of the database catalog. It is a tabular representation of the bubble chart and has similar options to group by Replica Set.
  Filtering by "Collection Status" also provides a quick way to understand which databases may have issues with content scanning
  
  

Application Details

A new tab "Content Age" is available in Application Details for databases where content age data was collected.

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Detailed information on several topics can be found in four sub-tabs here:

• Overview: A summary on content retention analysis
  
  
• History: Document modification and creation history
  
  
• Profile Documents: Profile document modification and creation history
  
  
• DB Instances: a summary table with content age KPIs on other DB instances of the same Replica Set

Licensing

Content Age analysis is licensed as a separate module and not included in previous licenses. The new module is purchasable as an add-on for all currently active subscription licenses and new licenses.

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