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Data leakage potential from external guests and 3rd party apps

Third party apps. It’s a love-hate relationship.

Users love them.
They’re tools that fill gaps in the standard Office 365 functionality. They increase productivity. They make us more efficient in the things that we do.
IT departments are not so keen.
They know that each of these unofficial solutions presents a risk for sensitive data to be released to the outside world.
The same is true for external guests in your MS Teams. On the one hand, it is encouraged to work collaboratively with external partners. On the other hand, each of them poses a potential data leakage risk.

Third party apps. It’s a love-hate relationship.

Users love them.
They’re tools that fill gaps in the standard Office 365 functionality. They increase productivity. They make us more efficient in the things that we do.
IT departments are not so keen.
They know that each of these unofficial solutions presents a risk for sensitive data to be released to the outside world.
The same is true for external guests in your MS Teams. On the one hand, it is encouraged to work collaboratively with external partners. On the other hand, each of them poses a potential data leakage risk.

Facing security audits with a relaxed face

That’s exactly the problem that Frank was facing when it was announced that an external company was coming the next day to do a data security audit! What to do?

Frank wasn’t worried. He’d been monitoring this activity ever since he got access to OfficeExpert’s Teams Analytics module.

A couple of clicks show him exactly which 3rd party apps are in use and which teams are using them. It was easy to confirm whether the apps being used presented a true risk.

Facing security audits with a relaxed face

That’s exactly the problem that Frank was facing when it was announced that an external company was coming the next day to do a data security audit! What to do?

Frank wasn’t worried. He’d been monitoring this activity ever since he got access to OfficeExpert’s Teams Analytics module.

A couple of clicks show him exactly which 3rd party apps are in use and which teams are using them. It was easy to confirm whether the apps being used presented a true risk.

Enjoying the potential of collaborative work with externals

The same was true for the external guests. Another few clicks, and he had instant access to the information he needed to see how many external guests there were and in which teams they were active. Armed with this information he had already spoken with the Teams owners to confirm the type of data being shared and whether the guests had a genuine need for access.

The following day, when the auditors arrived, Frank already had the knowledge at hand to deal with every red flag that was raised.

Enjoying the potential of collaborative work with externals

The same was true for the external guests. Another few clicks, and he had instant access to the information he needed to see how many external guests there were and in which teams they were active. Armed with this information he had already spoken with the Teams owners to confirm the type of data being shared and whether the guests had a genuine need for access.

The following day, when the auditors arrived, Frank already had the knowledge at hand to deal with every red flag that was raised.